General Information

This page provides links to relevant information for both the trainees and Host Organisations.

These sections are reviewed and updated if necessary on a regular basis to ensure the most current information is available

Policies and Procedures

Your employment with NWSSP is subject to the Personnel and Employment Policies, Rules and Procedures formally adopted by Velindre NHS Trust.

HR Forms and Processes

Throughout the duration of a training contact, there may be a requirement by either the trainee or host (Health Board/Trust or GP Practice) for procedural information or forms.

Contract of Employment

Your contract of employment with NWSSP will be sent to your NHS Wales email address on your first day of employment. This will detail the terms and conditions applicable to your employment.

Service Level Agreement

Three Service Level Agreements have been developed between the Lead Employer (NWSSP) and the Wales Deanery, Health Boards and GP practices. Each has been ratified by all parties and details the obligations of all parties.

Medical Performers List and Medical Indemnity

To commence work within a GP practice, a Doctor must be registered on the Medical Performers List.

Health and Wellbeing Services

NWSSP offer a range of initiatives available to all employees.

Expenses

In order to claim expenses associated with travel and study leave during their employment with NWSSP, trainees are required to submit their claims via their own designated online E-Expenses account.

Occupational Health

Prior to commencing on the training programme, trainees will be required to attain Occupational Health Clearance with their respective host Health Board Occupational Health Department.

FAQs

What does the Single Lead Employment (SLE) model encompass?

The SLE model in Wales is a collaborative employment model, with the responsibilities of the traditional employer shared between three major stakeholders, who are:

Single Lead Employer – NHS Wales Shared Services Partnership (NWSSP)
Host Organisation
Health Education Improvement Wales (HEIW)

How has the Single Lead Employment model evolved in Wales?

Prior to 2015, Trainees who undertook a training programme requiring them to rotate/move over various departments, in different hospitals and/or health boards every 6 months, would then need to complete new starter paperwork for every rotation (e.g. payroll forms, pre employment checks). So, the Single Lead Employer (SLE) arrangement was put into place so the trainees could be employed by one employer throughout the duration of their training programme.

It was then agreed that not SLE will employ all Medical & Dental training groups over Wales. Since Aug 2020, the team have been transferring a different trainee group from Health Board employment to SLE employment every month.

Once the transfer process has been completed for each group, they then become SLE’s responsibility. The groups will continue to transfer to SLE individually and is scheduled to be fully complete in May 2022. The SLE team will then directly employ any new intakes for the groups, which includes onboarding tasks such as undertaking pre employment checks and processing New Employee forms for payroll.

What are the benefits of the SLE model?

Trainees

The benefits are that for the whole of the training scheme, the trainee will have one employer. This means that if you rotate into a different organisation you will remain employed by NWSSP and your employment checks will not generally require re- examination.

It is anticipated that the model will cut down bureaucracy, provide greater equity and improve the working experience for trainees.

Prior to the new arrangements, each time a trainee moved from one health board or host organisation to another, they had to change employer. This was time-consuming and caused problems in areas such as mortgages, tax codes, access to employee service based entitlements (e.g. cycle to work, childcare vouchers). These problems will be removed by the new arrangements.

Host organisations and HEIW

The benefits for the host organisations and HEIW are:

Economies of scale savings for NHS Wales;
One point of contact for employment support and expertise for all trainees;
Streamlining of transactional processes; and
Increased close working with GMC/BMA/GDC/GPC/NHS Wales Employers in relation trainee contractual matters.

Get in Touch

If you have a query for Lead Employer. Please contact us below: