Skip to main content




In order to claim expenses associated with travel and study leave during their employment with NWSSP, trainees are required to submit their claims via their own designated online E-Expenses account.

We are now able to offer virtual appointments, please note these are limited, dates will be added on a weekly basis please use the links below to book a session.

Sessions will be held via Teams.

Virtual Appointment – 1:1

1:1 session to discuss individual issues with expenses, how to make a claim, etc

Virtual Appointment - Group Sessions

Overview of expenses and what to expect as a user, recommended for new users.


For full details on how to use E-expenses, please refer to the E-Expense User Guide.

Please refer to this guidance for claiming travel expenses whilst your placement is in a GP practice.


Payment of Expenses

  • Doctors should submit their monthly expenses no later than 5pm on the 5th of each month.
  • Authorisers are required to approve all submissions by no later than 5pm on the 7th of each month.
  • Payment will be received on 21st of each month.


Verification of Expenses


Health Board:

  • Travel expenses will be verified by the Directorate
  • Study leave will be verified by the Postgraduate Department



  • Travel expenses will be verified by Practice Managers
  • Study leave will be verified by the Wales Deanery
All expenses will require final approval by NWSSP.

Relocation Expenses

Trainees may also be eligible to claim for either removal expenses or excess mileage. For full details on relocation costs and associated provisions for Doctors in training, please see the All Wales policy. If you require any further information, please contact the NWSSP Medical Workforce Team on:

Please note that all claims will be managed by the NWSSP Payroll service.