Policies and Procedures

Your employment with NWSSP is subject to the Personnel and Employment Policies, Rules and Procedures formally adopted by Velindre NHS Trust. Velindre NHS Trust will determine and implement all Personnel and Employment Policies, Rules and Procedures and in negotiation with recognised trade unions / staff organisations as outlined in the Recognition of and Facilities for Trade Unions, Professional Associations and Staff Organisations Policy, will review and revise any prevailing Policies at its discretion and replace any existing Policies, Rules and Procedures or introduce new ones.

You are encouraged to familiarise yourself with these policies.

The main personnel and employment policies currently operating are:-

Accessing NHS Pension and Retirement Policy
Childcare Voucher Policy
Dealing with Professional Conduct/Competence for Trust Medical Staff
Dignity at Work Policy (All Wales)
Disciplinary Policy and Procedure
Domestic Abuse Policy
Eligibility for DBS checks - NHS Employers
Employment Break Policy
Equality and Diversity Policy
Flexible Working Policy and Procedure
Grievance Policy (All Wales)
Maternity, Adoption & Paternity and Parental Leave Policy
Procedure and Guidance on Appearing in Court (inlcuding Coroner Court)
Professional Abuse Policy in relation to Children and Vulnerable Adults
Professional Registration Policy
Raising Concerns (Whistleblowing) Policy
Recover of Payroll Overpayments Policy
Redeployment Policy
Reimbursement of Removal and Associated Expenses
Reserve Forces Training and Mobilisation Policy
Shared Parental Leave Policy
Sickness Policy
Smoking Free Policy
Special Leave Policy (All Wales)
Substance Misuse at Work Policy and Procedure
Standards of Behaviour Framework Policy
Study Leave Policy - Please refer to Wales Deanery Policy

Please contact the Medical Workforce Team on NWSSPSLE@wales.nhs.uk if you require a copy of one of the above policies.

FAQs

What does the Single Lead Employment (SLE) model encompass?

The SLE model in Wales is a collaborative employment model, with the responsibilities of the traditional employer shared between three major stakeholders, who are:

Single Lead Employer – NHS Wales Shared Services Partnership (NWSSP)
Host Organisation
Health Education Improvement Wales (HEIW)

How has the Single Lead Employment model evolved in Wales?

Prior to 2015, Trainees who undertook a training programme requiring them to rotate/move over various departments, in different hospitals and/or health boards every 6 months, would then need to complete new starter paperwork for every rotation (e.g. payroll forms, pre employment checks). So, the Single Lead Employer (SLE) arrangement was put into place so the trainees could be employed by one employer throughout the duration of their training programme.

It was then agreed that not SLE will employ all Medical & Dental training groups over Wales. Since Aug 2020, the team have been transferring a different trainee group from Health Board employment to SLE employment every month.

Once the transfer process has been completed for each group, they then become SLE’s responsibility. The groups will continue to transfer to SLE individually and is scheduled to be fully complete in May 2022. The SLE team will then directly employ any new intakes for the groups, which includes onboarding tasks such as undertaking pre employment checks and processing New Employee forms for payroll.

What are the benefits of the SLE model?

Trainees

The benefits are that for the whole of the training scheme, the trainee will have one employer. This means that if you rotate into a different organisation you will remain employed by NWSSP and your employment checks will not generally require re- examination.

It is anticipated that the model will cut down bureaucracy, provide greater equity and improve the working experience for trainees.

Prior to the new arrangements, each time a trainee moved from one health board or host organisation to another, they had to change employer. This was time-consuming and caused problems in areas such as mortgages, tax codes, access to employee service based entitlements (e.g. cycle to work, childcare vouchers). These problems will be removed by the new arrangements.

Host organisations and HEIW

The benefits for the host organisations and HEIW are:

Economies of scale savings for NHS Wales;
One point of contact for employment support and expertise for all trainees;
Streamlining of transactional processes; and
Increased close working with GMC/BMA/GDC/GPC/NHS Wales Employers in relation trainee contractual matters.

Get in Touch

If you have a query for Lead Employer. Please contact us below: