ESR

ESR, Employee Self Service Record, is the system used to record all of your personal data and your employment records, such as your payroll information and emergency contact information.

It is also the platform for all employees to keep their statutory and mandatory training compliance up to date.

Following initial commencement of employment, all employees should log into ESR and update their equality data and the emergency contact information (the person who we would need to contact for you, in the case of an emergency).

It is vital that this information is kept up to date and your Statutory & Mandatory training compliance remains at 100%.

Medical & Dental Terms and Conditions

2002 Medical and Dental Terms and Conditions

2026 Medical and Dental Terms and Conditions

SLE Policies & Procedures

SLE Forms, Policies & Procedures

New Resident Doctors Contract 2026 - Useful Information & Guides

Resident Doctors (Wales) New Payslip Guide

Occupational Health Referrals

All Occupational Health referrals must be completed by the Single Lead Employer Team.

If you would like to request a referral, please complete the form below.

Please ensure you provide as much information as possible in this form including:

Reason for referral - details of health condition / concerns
What issues / concerns would the employee like to discuss with the Occupational Health team
Preferrable outcome of referral, e.g. support on phased return, recommended adjustments

Click below to submit an OH Referral request

OH Referral Request

Adjustments in the Workplace

SLE are there to support you during your employment.

If you require supporting measures / adjustments in the workplace, please ensure these are discussed with the Occupational Health team at the time of your pre placement appointment.

If any recommended adjustments are outlined during this appointment, you will receive a copy of a report confirming them. It is recommended a copy of this report be provided to the SLE team once received to avoid any delays in implementing the adjustments. This can be sent to nwsspsle@wales.nhs.uk.

The SLE team will need to liaise host organisations following receipt of the report, to confirm what adjustments can be accommodated.

Health & Well-Being

NWSSP - Health & Wellbeing Centre

NWSSP - Employee Assistance Programme (EAP)

NWSSP - Financial Well-Being

BMA - Advice and Support

HEIW - Professional Support Unit (PSU)

Access to Work information

Frequently Asked Questions

SLE Clinic

Open Clinics - Every Wednesday 1.00 - 4.00pm

(Each appointment will be 15 mins)

Do you have any employment related concerns or questions you'd like to discuss with a senior representative from the Single Lead employer?

Click below to book an appointment with a senior member of the SLE Team

Book Clinic

Speaking Up Safely - Raise a concern

Speaking Up Safely

Your voice matters. Use the new Work In Confidence platform to raise concerns or ask questions anonymously, safely, and easily. It’s open 24/7 and accessible on any device.

Help shape a safer, more supportive workplace.

Useful Information

Salaries & Bandings

Your starting salary will be dependent on the grade and role in which you are commencing and will be in line with Medical & Dental salary scales for Wales. Please see table below for details.

Pay bandings are calculated and provided to the SLE team by the Health Board in which you will be working. It is dependent on the roster you will be working and the hours you will be undertaking.

Banding supplements can range from No Banding to 50% (Foundation Year 1 trainees in a no banding post will receive a 5% uplift).

For more information on bandings and how they are calculated, please visit BMA.

Less Than Full Time

Your salary will be calculated at the percentage of the working time equivalent that you are working. For example: If working at 80%, the pay will be 80% of the base salary.

LTFT trainees will need to submit their rota to the local Medical Workforce team for them to calculate the appropriate banding.

Please note, when rotating to a new placement, any delays in the rota being submitted can result in a delay to the banding being paid correctly and should be done as soon as possible, ahead of the rotation start date.

Incremental Credit

Some trainees will be coming to us with prior experience in other training grades (such as Speciality, Core or Dental training, or relevant international experience), which can be considered for incremental credit (this does not include training at university level prior to your F1 programme). In some cases, pay protection may apply in accordance with the NHS Wales Pay Protection arrangements.

Previous NHS Service, service overseas and non-NHS service gained in the UK may count toward incremental progression on the salary scale. However, credit cannot be applied without documentary evidence of the service.

• For previous NHS service, you will need to provide a recent payslip, a full up to date CV, and a letter from your current employer confirming the dates employed, the role undertaken, and the salary paid. We will also request an Inter Authority Transfer form from payroll to confirm your NHS (England & Wales only) service.

Please note, this does not apply if already employed by the NHS Wales Single Lead Employer arrangement and moving from one training programme to another or from Core Specialty Training to Higher Training.

• For service overseas and non-NHS service, an application form will need to be completed and returned with supporting evidence that consists of a full up to date CV, any certificates of service, and employment references confirming the dates employed and the role undertaken.

Please note, new applications for incremental credit from Trainees from overseas can only be considered if you are an overseas trained doctor, and this is your first application for incremental credit in the NHS.

Trainees previously employed in the UK, returning from a period of working abroad will only be awarded incremental credit for service worked in an equivalent or higher graded post.

• If agency work has been undertaken; for this to be taken into consideration, the work undertaken would need to be equivalent to a full-time role of 3 months or more in the same specialty. You will need to provide a letter from the agency / employer; confirming dates enrolled, dates of work undertaken and that the hours worked were equivalent to full time. All applicable locum work will be approved in line with the NHS Wales pay terms and conditions of employment and subject to the above criteria, attract credit for 50% of the total service worked as an ad hoc locum.

Please note, locum foundation year 2 posts worked after the completion of Foundation year 2, do not count as equivalent experience for incremental credit purposes for Core or Higher Specialty Posts.

To request an assessment on your salary, please send and email to NWSSPSLE@wales.nhs.uk , with the supporting documents attached.

ESR

ESR, Employee Self Service Record, is the system used to record all of your personal data and your employment records, such as your payroll information and emergency contact information.

It is also the platform for all employees to keep their statutory and mandatory training compliance up to date.

It is vital that this information is kept up to date and your Statutory & Mandatory training compliance remains at 100%.

Appreciation Station

Have you ever wanted to formally recognise the SLE Team or an individual SLE staff member for hard work, helpfulness, an act of kindness, or any action that has helped you?... Well now you can!

The NWSSP Appreciation Station provides a digital platform for staff to recognise colleagues and will be published internally via our staff intranet- as well as via all television screens within our sites.

Please submit your message of thanks via the link provided.