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Dispensing Doctors

doctor on the computer
How to prepare the scripts
  • Detach all patient note sections (right hand side) attached to the prescriptions.
  • Remove foreign objects such as staples without damaging the forms where possible.
  • Keep prescriptions as flat as possible.
  • Ensure prescriptions have the same orientation.
  • Please keep the scripts in good condition
  • Sort your account into Groups 1,1A and 2.
  • Clearly identify Group 1A prescriptions the separator slip
  • Invoices are not required providing all information has been endorsed i.e. Maker or supplier, net cost and pack size
  • Complete and insert the declaration form (WP34D) and make easily available.
  • Multi Vaccine claims are submitted online using EMVC

NB If you submit Multi Vaccines via EMVC we do not require a paper copy of the Appendix or a paper copy of your online submissions.

Sorting of the account:

Important: You do not need to separate bar coded forms from non barcoded in any of the groups.

End of month scripts should be placed into 3 groups, there should be no documents attached to the scripts e.g invoices, photocopies,

 

  • Group 1 - This group should only include regular exempt prescriptions (WP10SS, WP10IPSS, WP10SPSS, WP10PN, Repeat Dispensing (RD) forms, Repeat Authorisation (RA) forms) which have been dispensed as prescribed and where there is no additional claim or endorsement added.
  • Group 2 = Scripts where Levy/patient charge has been collected.
  • Group 1A should include all of the remaining exempt prescription forms. This group will also include all the remaining prescription form types and any prescription forms where changes or additional endorsements have been necessary. Remember to use the 1A separator form to identify the Group when submitting the prescriptions.
Complete the WP34D
  • Complete the Account No. section at the top right of the form.
  • Complete the Practice address/authorisation sections.
  • Enter the GP info
  • Now complete the Practice totals for forms and Items. Remember you do not need to include your Multi Vaccine claims as these are submitted online using EMVC
  • Ensure you place the WP34D on top of the prescriptions prior to securing your package
 
Packing the account
  • Ensure the prescriptions are securely banded within a box size to fit so that they stay secure during transit.
  • Use appropriate packaging in line with the GDPR guidance
  • Apply the PS label to the box and ensure the correct PS code is clearly written on the label. (Beginning 60XXXX)

 

Submission Deadline

All prescriptions must be delivered to our Document Scanning Department no later than the 8th working day of the month following that in which the supply was made.

 

NB We cannot guarantee an advance payment for accounts that arrive later than the 8th working day of the month.

 

 

WP34D

Electronic Multivaccines Claims (EMVC)

Dispensing Doctor Account Labels and  Group  1A Separator